Transform your corporate event, conference, or trade show with our professional event headshot booth services. We provide instant, high-quality headshots that attendees love, complete with CRM integration and immediate digital delivery.

What is an Event Headshot Booth?

An event headshot booth is a professional photography station set up at your corporate event, conference, trade show, or convention where attendees can get high-quality professional headshots taken on-site. Unlike traditional photo booths, our headshot booth delivers professional-grade images suitable for LinkedIn profiles, company websites, and business marketing materials.

Our event headshot services go beyond just taking photos. We’ve developed a streamlined system that captures professional headshots while simultaneously collecting valuable attendee data and delivering images instantly—making it a powerful engagement tool for your event.

Instant Image Delivery

At the event, attendees can begin by visiting the headshot station. To register, they need to scan a barcode, which allows us to collect their CRM data. The headshot station provides high-resolution event images, with each photo labeled with the attendee’s name. These photos are instantly delivered to the attendees, along with a link to the organizer for all images. Additionally, a list of everyone photographed and their contact information in an Excel or CSV file format is provided. Lastly, model releases are obtained from everyone who was photographed.

Why Add a Headshot Booth to Your Event?

Increase Attendee Engagement

A professional headshot booth creates a natural gathering point at your event. Attendees are drawn to the opportunity to get a free professional headshot, which increases foot traffic and creates buzz throughout your venue. Many attendees will share their new headshots on social media during the event, providing organic marketing for your brand.

Capture Valuable Lead Data

Our integrated CRM system means you’re not just providing a service—you’re building your database. Every person who gets a headshot scans a barcode to register, giving you their contact information in a clean, organized format. This makes follow-up after your event seamless and efficient.

Professional Quality They’ll Actually Use

Unlike casual event photos, our headshots are professionally lit, expertly composed, and delivered in high resolution. Attendees receive images they’re proud to use on LinkedIn, company websites, email signatures, and marketing materials. This means your event continues to generate value long after it ends.

Stand Out from Competitors

Most events offer basic photo opportunities or selfie stations. A professional headshot booth elevates your event, showing attendees that you’re invested in providing real value. It’s a memorable differentiator that sets your event apart.

Our Event Headshot Services Include

Professional Photography Equipment

We bring professional-grade cameras, lighting equipment, and backdrops to create studio-quality headshots at your event venue. Our setup is compact yet sophisticated, fitting into most event spaces without disrupting the flow.

Instant Digital Delivery

No waiting weeks for photos. Attendees receive their professionally edited headshots via email or text message within minutes of their session. They can immediately update their LinkedIn profile or share on social media while still at your event.

CRM Integration & Data Collection

Our barcode scanning system captures attendee information seamlessly. You’ll receive a complete Excel or CSV file with names, email addresses, phone numbers, and other data fields you specify—perfectly formatted for importing into your CRM system.

Model Releases & Legal Compliance

We obtain digital model releases from every participant, giving you the legal right to use event photos in your marketing materials, website, and promotional content without concerns about permissions.

High-Resolution Image Gallery

Event organizers receive access to all images taken during the event, properly labeled with attendee names. This makes it easy to use photos in post-event marketing, recap videos, and next year’s promotional materials.

Professional Retouching

Every headshot receives professional retouching to ensure attendees look their absolute best. We enhance lighting, adjust colors, and make subtle improvements while keeping the natural, authentic look that makes great headshots work.

Perfect for These Dallas Fort Worth Events

Our event headshot booth services are ideal for:

• Corporate Conferences – Give attendees professional headshots they can use immediately
• Trade Shows & Expos – Draw traffic to your booth or create a central attraction
• Professional Conventions – Provide value that attendees remember long after the event
• Networking Events – Help professionals update their personal brand
• Company Meetings – Update employee headshots for websites and directories
• Career Fairs – Help job seekers put their best face forward
• Industry Summits – Elevate your event’s professional atmosphere
• Award Ceremonies – Capture winners with their awards professionally
• Product Launches – Document attendees and create marketing content simultaneously

How Our Event Headshot Booth Works

Before Your Event

We’ll schedule a consultation call to understand your event goals, venue layout, and attendee expectations. We’ll discuss backdrop options, data fields you want to collect, and branding opportunities. We can customize the barcode registration to capture exactly the information you need.

Setup & Testing

Our team arrives early to set up the headshot booth, test lighting, and ensure everything is perfect before your first attendee arrives. Setup typically takes 60-90 minutes, and we work quietly without disrupting your event preparation.

During Your Event

Attendees scan a barcode to register, step in front of our backdrop, and we capture 3-5 different poses in under two minutes. They receive their professionally edited headshot within 5-10 minutes via email or text. The entire process is fast, fun, and effortless for your attendees.

After Your Event

You receive a complete download link with all high-resolution images, organized and labeled by attendee name. You also get your CRM data in Excel/CSV format, ready to import into your marketing systems. All model releases are securely stored and provided to you.

Event Headshot Booth Pricing & Packages

Our event headshot services are customized based on your event size, duration, and specific needs. Pricing typically includes:

• Photographer and assistant for your event duration
• Professional lighting and backdrop setup
• Instant digital delivery system
• CRM data collection and export
• Professional retouching for all images
• Model release collection and storage
• High-resolution image gallery for organizers

Minimum booking: 2 hours
Average event capacity: 40-60 headshots per hour

Contact us for a custom quote based on your event date, location, expected attendance, and specific requirements. We serve all of Dallas Fort Worth and surrounding areas.

Why Choose 2mm Headshots for Your Event

Experienced Event Photographers

We’ve photographed hundreds of corporate events throughout Dallas Fort Worth. Our team knows how to work efficiently in busy event environments, keeping lines moving while delivering exceptional quality.

Proven Technology System

Our instant delivery and CRM integration system has been refined through years of event experience. It works reliably, captures data accurately, and delivers images fast—every single time.

Professional Yet Fun Approach

We create a welcoming, energetic atmosphere at the headshot booth. Our photographers make people feel comfortable and confident, resulting in natural, authentic headshots that attendees love.

Turnkey Solution

You don’t need to worry about technology, setup, or logistics. We handle everything from equipment to data delivery, allowing you to focus on running your event.

Frequently Asked Questions About Event Headshot Booths

How long does each headshot session take?
Each attendee spends about 2 minutes in front of the camera. We capture multiple poses quickly and professionally, keeping lines moving smoothly even at busy events.

How many people can you photograph per hour?
We typically photograph 20 – 40 people per hour, depending on crowd flow and event logistics. For larger events, we can bring multiple headshot stations to increase capacity.

What space do you need for setup?
We need approximately 10×10 feet of floor space with access to power outlets. We can work in conference rooms, exhibit halls, ballrooms, or dedicated event spaces.

Can you brand the backdrop or images?
Yes! We can incorporate your event branding, logos, or custom backgrounds. We can also add subtle watermarks or overlays to images for marketing purposes.

What happens if someone doesn’t want their photo taken?
Participation is always voluntary. Our system only collects data and images from attendees who choose to participate.

Do you travel outside Dallas Fort Worth?
Yes, we serve events throughout the Dallas Fort Worth metroplex and can travel to other Texas locations for larger events. Travel fees may apply for distant locations.

Can we get photos the same day?
Absolutely. All images are delivered instantly to attendees during the event, and you receive the complete gallery and CRM data within hours of the event ending.

What file formats do we receive?
Attendees receive web-optimized JPG files perfect for social media and LinkedIn. Event organizers receive high-resolution JPG files suitable for printing and all marketing purposes.

Ready to Add a Headshot Booth to Your Event?

Make your next Dallas Fort Worth event unforgettable with professional event headshots that attendees will love and use. Our headshot booth combines professional photography, instant delivery, and valuable lead capture into one engaging experience.

Contact 2mm Headshots today to discuss your event date, get a custom quote, and reserve your event headshot booth. We serve corporate events, conferences, trade shows, and conventions throughout the Dallas Fort Worth metroplex.

Book Your Event Headshot Booth Today
Call us or fill out our contact form to get started. Let’s make your event stand out with professional headshots that create lasting impact.